Moscow Renaissance Fair
East City Park, Moscow, ID
44th annual Moscow Renaissance Fair
Saturday May 6 & Sunday May 7, 2017
Food Vendor Guidelines
Application due April 1
The Moscow Renaissance Fair will be held Saturday & Sunday among the trees at East City Park in Moscow, Idaho.
Festivities will span both days from 10:00 a.m. until dusk with music going into the night.
We are gearing up for another outstanding year of great entertainment, exquisite food, and unique hand-crafted arts and crafts.
We are excited to once again bring such a jewel of an event to our community.
Admission is FREE to the public.
To apply, print and fill in the food vendor application form and mail it to us along with your 2 checks.
- Only non-profit community organizations may serve food at the Moscow Renaissance Fair, and
the application must be made by the sponsoring organization. Funds raised from food and
beverage sales at the Fair must be used for community betterment.
- Non-profit organizations may contract with a commercial business to supply all or part of their
food, but with the understanding that the name of the commercial business may not appear on
the booth, in the program, or in any other publicity. However, each booth may display a poster,
no larger than 12" x 18" with letters no larger than 1" tall, thanking various individuals,
organizations, or businesses. The poster may not include logos or trademarks.
- Every food booth should display a large sign identifying the sponsoring organization. Other signs
listing menus and prices are recommended and organizations are invited to bring literature
describing their goals and activities.
- Each organization must send a representative to the meeting for food booths to be held
approximately three weeks before the Fair, to discuss booth placement, recycling, permissible
products, sales taxes, health department guidelines, and other issues.
- The Moscow Renaissance Fair has a special character. In keeping with that character, only those
foods and beverages which are considered to be well-prepared, tasty, and interesting will be
allowed. This specifically discourages highly-refined foods. We encourage creative foods and
beverages such as juices, herbal teas, and lemonade. Beverages may not be sold in bottles or cans.
Food and beverages being considered for sale at the Fair may be juried in advance. Groups
who have operated food booths at past Moscow Renaissance Fairs, and who plan to serve the
same items at this year's Fair, typically are not required to have those items juried. Any new
items will require a sample to be juried. Outside alcohol is not allowed in the park.
- All food must be prepared, stored and served in accordance with Idaho Department of Health and Welfare Food Safety and Sanitation Standards for Food Establishments (IDAPA 16)
– which will be provided to organizations after vendor selections have been made.
- The Moscow Renaissance Fair requires a commitment to recycling and environmentally-sound practices.
Organizations must participate in the recycling effort at their booth and offer assistance
to the Fair recycling crew; each food booth must have a designated recycling volunteer who is
required to assist the Fair's recycling crew for 2 hours over the course of the Fair (signup will be
at the organizational meeting a few weeks before the Fair). Each food booth is required to use
recyclable/compostable materials approved by and purchased from the Fair board. Moscow
Renaissance Fair minimizes waste, and acquires the most environmentally benign food service
wares we can find. We sell plates, bowls, sauce cups, glasses, forks, spoons, knives, stir sticks,
napkins, straws, and wax paper wraps as noted in the application form. All of these items used at
the Fair must be purchased through the Moscow Renaissance Fair Recycling Coordinator. If you
would like an item that is not listed, please e-mail the coordinator (through our contact page,
Vendors who bring their own dishware to the Fair will be fined $100 or asked
to leave and not be considered for future fairs.
No garbage cans are allowed within the public's reach. All food booth garbage must be sorted
into recyclables and compostables. Those who dump their booth's waste as unsorted garbage will
be fined $100 and asked not to return the following year. No plastic wrap is allowed to be given
to Fair patrons; please plan accordingly. We encourage each organization to inform patrons
about the recycling program at the Fair.
- Vendor booth pricing is based on booth size.
Food may be sold from booths or by wandering vendors carrying trays or pulling wagons.
Booth fees are $135 for a booth with 10 foot public frontage, $270 for 20 foot frontage, and $405 for
30 foot frontage, plus a refundable cleanup deposit of $50. Please write separate checks for the
booth fee and the cleanup deposit. Cleanup deposit checks will be destroyed after the fair concludes unless there has been an issue.
Wandering vendor fees are $75.
- Food booth setup time in the park begins Friday afternoon after 4:00 p.m. Booth locations will be
assigned at the food booth meeting before the Fair. Booths using barbeques or potentially smoky
cooking processes will be provided spaces along the perimeter of the park. There will be
designated loading zones on the street.
No cars or trucks will be allowed on the grass at any time! No wheeled booths or trailers will be
allowed. You may use hand trucks to bring supplies into the park.
- The vendor alone is completely responsible for the booth structure and its contents. The food booth part of the Fair
runs from 10:00 a.m. to dusk each day, whatever the weather, so be prepared for sun, wind, rain and even snow.
The booth may be left in the park on Friday and Saturday nights; on Sunday please
cease selling operations between 5:00 p.m. and 6:00 p.m. and remove your booth before dark.
- Electricity is not available in the park. Generators may not be used. Those using portable stoves
and barbecue fires must keep fires and smoke under control.
- In keeping with the spirit of the Fair, vendors are encouraged to dress in costumes and to
decorate their booths. Anything spring-like, whimsical, or colorful is appropriate.
- Please bring your own supply of change.
- Please leave all pets at home.
- Vendors must abide by these guidelines and cooperate fully with Fair officials.
HAVE AN ENJOYABLE AND PROFITABLE FAIR!
The Moscow Renaissance Fair is always the weekend of the first Sunday in May.
Moscow Renaissance Fair | P.O. Box 8848 | Moscow, ID 83843 USA